16 Best Free Email Management Software For Windows
Here is a list of best free Email Management Software for Windows. Using these software, you can access and manage all of your email accounts in one single place. With these software, you can manage email accounts of various services like Gmail, Hotmail, AOL Mail, Yahoo! Mail, and more. Plus, email accounts supporting different protocols like IMAP, POP, POP3, SMTP, etc. are also supported by most software. In order to manage emails, these software divides emails into categories like Inbox, Sent Mail, Trash, Spam, Drafts, etc. Different categories of email fields help you in retrieving desired emails and also eases out the task of management (view, edit, delete emails). Apart from managing emails, you can also compose and send emails, forward emails, reply to emails, etc. just like a standard email service.
These freeware also focus on retrieving right emails as quickly as possible. To retrieve right emails, they provide Search features along with filters to find emails according to parameters like date, size, name, subject, Cc, etc. So, go through the list and see which ones you like the most.
My Favorite Email Management Software For Windows:
Mail Commander is my favorite software because it supports email accounts of most of the email services having different protocols (IMAP, POP, etc.). Its property to show emails of different accounts in one place is also impressive. Plus, its advanced features like Marketing Field, Anti-Spam Filter, Mailing List, etc. are also quite unique and useful.
You can also check out lists of best free Email Marketing, Email Extractor, and Email Clients software for Windows.
Mail Commander is a free email management software for Windows. In this software, you can add email accounts of multiple email services such as Gmail, Yahoo! Mail, AOL Mail, Hushmail, etc. Both POP and IMAP supported email accounts can be added to this software. Once one or more accounts get added to this software, you can view emails of all added accounts on the interface. However, you need to first select several email accounts from its Mail > Check Several Accounts menu. The Mailbox of this software is also quite advanced because it automatically categorizes emails in fields like Archive, News, Marketing, Hosting, Mail Delivery, Trash, Inbox, etc. Similar to Mailbox, its Marketing field can also be useful for some because it automatically filters out all possible leads from all received emails. This software further contains three more useful tabs namely Addresses, Mailing List, and Tools.
Let’s take a brief look at all three tabs:
- Addresses: Using this tab, you can view, edit, and manage all your contacts. From here, you can also import contacts and addresses as TXT and CSV files. Plus, options to create and manage blacklisted contacts are also present.
- Mailing List: It allows you to create a mailing list containing multiple contacts. It is beneficial if you want to send the same message to multiple contacts at a time. A Create subscribe rule option is also present through which you can create a structure of mail containing some text that will remain constant in every email.
- Tools: This tab contains many tools which may come in handy like Templates, Filter Rules, Anti-Spam Filter, Database Maker, Synchronize, and more.
In my opinion, this software has all essential as well as advanced features and tools that make it my favorite email management software.
Thunderbird is a free open source email management software for Windows. It is a feature rich and secure email management and email client software. Using it, you can easily manage multiple e-mail accounts and associated emails. This email management software comes with various small modules to manage different aspects of an email account.
Let’s take a look at various features of this email manager software:
- Simple Mail account setup wizard: To attach your email account with this software, you do not need to know your email protocols (IMAP, SMTP, SST/TLS). Just by entering your name, email address, and password, you can associate your email account with this software.
- Search Tool: Using search tool, you can easily search emails by their names.
- Tabbed Email: This feature lets you open multiple emails in different tabs. Plus, it also makes toggling between emails really easy.
- Internal Web Search: You do not need to leave this software to search the web as you can browse through its internal web browser.
- Quick Filter Toolbar: Using it, you can quickly filter out mew messages, tags, people in your address book, etc.
- Quick Message Archive: If you don’t need any email but you also do not want to permanently delete it, then you can send that email to archive by hitting the Archive button.
- Attachment Reminder: If an email mentions the term attachment or similar terms without actually containing an attachment, this software remind you about missing attachment whenever you forward or send that mail to others.
- Junk Mail Filter: When you mark an email as spam, Thunderbird learns from your action and in future, it automatically blocks spam emails according to your priority.
Besides these main email management features, you get a lot more other small but useful features in it. Plus, its multiple channel chat feature is also quite handy as it allows you to chat with multiple contacts with different chat services like Facebook Chat, Google Talk, XMPP Messaging, etc.
Opera Mail is a free lightweight and customizable email management software for Windows. Using this software, you can manage email accounts of 6 popular email services namely Gmail, Windows Live Hotmail, Yahoo! Mail, AOL Mail, FastMail, and MobileMe. Plus, multiple accounts of all supported email services can also be managed in this software. Plus, this software also provides some really important features which include message templates, message filtering, message sorting by type, RSS feed (to import RSS feeds), and more.
To manage emails, it provides all standard features like Unread, Sent, Received, Spam, Trash, Pinned, etc. Plus, a separate Contacts section is also present in it using which, you can add, view, edit, and delete contacts. In it, you also get a multi-tab compose window that allows you to compose multiple emails in separate tabs at a time.
Apart from email management features, it also gives you various customization features like Mail Layout (to change the layout of this software), Fit To Width, Text Fonts, etc. Overall, it is another useful email management software that makes management of emails, contacts, and multiple email accounts very easy.
Note: This software is at the end of life stage of its product life cycle due to which you don’t receive any technical support or future security updates.
Zimbra Desktop is another free email management software for Windows. In this software, you can add multiple email accounts and also manage emails of different accounts by quickly switching between accounts. Plus, its ability to support multiple email services like Gmail, Hotmail, Microsoft Exchange, etc. is also useful.
To manage emails, it provides a dedicated Mail section from where you can view and manage Inbox Mails, Sent Mails, Junk Mails, Trash Mails, Drafts, etc. Plus, all standard options to send, receive, reply, reply all, etc, are also present. Here, you also get two search bars namely People Search (to find mail using sender’s name) and Inbox search (to search emails using their title, subject, etc.). The one unique property of this freeware is that it creates threads of email conversations so that you can have a better idea about the context of the conversation.
Besides above mentioned features, it also provides Address Book (to manage all your contacts), Calendar (to schedule task), Tasks (to create and manage tasks), Briefcase (to archive emails), etc. features.
IncrediMail is the next free email management software for Windows. It is a beautifully designed email management software through which you can manage emails of multiple accounts. The main purpose of this software is to make emailing tasks interesting by adding emoticons, animations, etc. to emails. In it, you are allowed to add as many email accounts you want from different email services like Gmail, Microsoft Live Hotmail, Yahoo! Mail, AOL Mail, and more. Its ability to support both IMAP4 and POP3 standards makes it compatible with many email services. Not just email accounts, but social media accounts especially Facebook can also be added to this software.
To view and manage emails, you can use its common features like Inbox, Drafts, Sent Items, Unread, Attachments, etc. In addition to this, some advanced tools like Spam Blocker (to block spam emails), Link Scanner (to scan links present in emails), Notifier (to get animated characters notification on the screen when you receive a new email), Style Box (to add animation to emails), Switch Identity (to create false identity and send emails using it), Block Sender (to block emails from certain senders), etc. In addition to that, you can also fully customize the look and feel of this software by applying various colorful skins.
eM Client is another free email management software for Windows. Using it, you can easily manage emails, contacts, track schedule, organize to-do list, and also perform chat using chat services (Google, Facebook, and Jabber). It even has a migration tool that helps you migrate all emails and settings from old email management software to this one.
This software can handle email services of different providers like Google Gmail, Microsoft Outlook, Yahoo Mail, etc. The process of connecting your email with this software is straightforward as it only requires you to sign in to your email account through this software. Once you sign in to your account, you can view that it immediately starts importing all your emails. To manage and sort different sets of emails, this software provides a Smart Folder section from where you can access all inbox emails, unread emails, and flagged emails. Besides this, options to view Sent Emails, Trash mails, Drafts, Junk E-mails, chats, etc. are also present.
In this freeware, you also get some additional tools like Calendar (to schedule tasks), Tasks (to create new tasks and to manage tasks), Contacts (to view, add, and manage all your contacts), etc. In general, it is a really capable email management software. However, it also has one major disadvantage that this free version of eM Client only supports up to 2 email accounts at a time. In order to manage unlimited number of email accounts, you need to purchase its paid version.
Sylpheed is a simple and powerful email management software for Windows. It is basically an email client that allows you to manage multiple email accounts. In it, you can add both IMAP and POP3 email accounts having different services like Gmail, Yahoo! Mail, etc. All added email accounts will add on the left part of its interface from where you can quickly toggle between multiple accounts.
In terms of email management, it provides all standard features like Inbox, Sent Mail, Drafts, Queue, Trash, etc. Plus, some advanced tools to filter out emails, delete duplicate emails, to view emails in thread view, to incorporate new emails of all accounts into one inbox, etc. are also available.
Its email compose section is also quite advanced as it provides options to add digital signature to the mail and to PGP Sign and Encrypt Mail (to ensure only the rightful receiver can view the message). Some other highlights of this software are its Powerful Filtering and Search, Junk Mail Control, Plugin support, and Flexible cooperation with external commands.
POP Peeper is another free email management software for Windows. This software is mainly used as an email notifier that immediately notifies you about a new email. However, it also possesses all email management features through which you can manage emails, multiple email accounts, contacts, and also send and receive emails.
In order to manage emails, it provides various sections that divide emails into different categories to make management easy like Inbox (contains all received emails), Sent Mail (contains sent emails), Junk View (to view all the junk emails), Drafts (it contains unsent emails or emails drafted by users), etc. This software also makes switching between accounts easy as all added accounts appear on the left part of interface from where you can easily toggle between email accounts and manage emails on multiple accounts.
In this software, you also get some simple but useful tools like Mark as Junk, Mark as Legitimate, Backup/Restore, Voice Notifier, etc. Overall, it is not as feature-rich as other similar software, but it can still be used as a basic email management software.
Note: After 30 days, all the premium features of this software get locked like spell checker, profile picture, sent mail viewer, etc. However, you can continue using this software in its free version configuration.
SeaMonkey is another free open source email management software for Windows. In this software, you get all possible email management and email accounts management features which you expect. It provides various useful features like smart spam filtering, message tags, PGP/MIME message encryption, advanced message search, support for heavily formatted HTML messages, support for vCard, support for both IMAP and POP email accounts, etc.
From its main interface, you can quickly search, view, and edit inbox emails, trash emails, unread emails, etc. Plus, also compose emails, reply to emails, and forward emails. Now, if you want to add and manage multiple email accounts, you first need to go to its Edit > Mail and Newsgroup Settings to add as many accounts as you want of different email services like Gmail, Yahoo! Mail, AOL Mail, etc. Once all accounts get added, you can view names of all accounts on the left part of interface from where you can switch between one to another email account.
The additional tools that you get in this email management software are Download Manager, Password Manager, Data manager, and Add-ons Manager.
Pegasus Mail is the next free email management software for Windows in this list. It is a simple email client software that allows you to manage emails, send emails, read emails, manipulate received emails, etc. through its graphical user interface. It is suitable for single computer and for LAN networks. Accounts of multiple users on a single computer are also supported by it.
Pegasus Mail can act as a complete internal mail system on its own without needing further servers or components. It can send and receive Internet mail on its own using standard protocols (SMTP, IMAP, and POP3). The management of emails is quite simple in it, as it automatically categorizes emails according to their behavior into new emails, junk mails, outbox emails, etc. By using different categories of emails, you can easily manage and make any changes on them as you want. This software also provides various sorting tools through which you can sort emails according to date, subject, sender, size, or thread. Plus, options to add colors to emails for identification, add annotations to emails, quick copy/move, etc. are also available.
Ocean Tiger is another completely free email management software for Windows. It is a very simple and basic email management software. In it, you do not get many management features but still, basic features to handle multiple email accounts having different email services (Gmail, Yahoo! Mail, GMX Mail, etc.) are present.
This software can manage emails, but its main purpose is to block unwanted emails. However, you first need to specify which email to download and which to reject. It also provides two separate mailboxes, one to store checked emails and one to store unchecked emails. In a Mailbox, you get multiple folders to further separate emails based on Inbox, Draft, Trash, Sent, Queued, etc. These folders are also beneficial for users to view, edit, and send emails. If you have multiple queued emails, then you can send all of those emails at once using the Send Queued option. Its advanced Quick find tool can also come in handy to find emails according to date, Cc, To, Subject, From, and Body. It can also be used to create a backup of all your emails.
Spicebird is one more free email management software for Windows. This software is mainly build to manage emails and multiple email accounts of Gmail service. Once you add one or more Gmail accounts in this software, then it automatically imports all settings, emails, contacts, etc. from added accounts. Now, to perform email management, you can use its fields like Unseen Mail, Unbox Mail, Trash, etc. to keep track of different email types and also to manage, view, and edit emails. However, the good thing about this software is that it comes with a multi-tab interface that lets you view and manage different categories of emails at a time.
Besides email management, it provides various advanced and important features like RSS Feed (to keep track of all your favorite websites), Calendar (to schedule task), Contacts (to add and manage all your contacts), Mail and News Group (to get emails from the subscribed websites), etc. Overall, it is a good email management software but if it supports other email services too, then it would be much more viable for larger audiences.
Columba is a free open source email management software for Windows. It is a Java based software that helps in email management and in increasing productivity and communication of its users. Like all other similar software, it also provides many fields that separate emails according to their properties like Inbox, Recent Emails, Outbox, Trash, Sent Mails, etc. These email fields makes retrieving, viewing, and management of emails easy. Plus, all standard features to Compose Emails, Forward Emails, Reply to Email, Delete Emails, etc. are also present.
In this freeware, you can also find various Utility Tools (Profile Manage, Plugin Manager, Custom Filter Creator, Export Email, etc.), Mark Message (to mark emails using read flags, draft flag, important flag, etc.), Search (to search emails according to Date, Size, Cc, Bcc, Account, etc.), and more.
EmailTray is another free email management software through which you can manage all of your Hotmail, Gmail, Yahoo! Mail, AOL Mail, etc. accounts. Email management is a small part of this software as it can be used to perform many more tasks.
Let’s take a look at at its various features:
- Email Management: This software helps you manage several email account at one place. In it, you can find all important features to manage and sort emails according to their characteristics.
- Email Ranking: The Email tray of this software analyzes your read/respond/delete/forward actions, as well as interconnections between email senders, to rank incoming emails by importance.
- Email Notification: This software automatically notifies you about new emails with a pop-up message and sound.
- Recover emails from spam: Its email tray scans all your account to recover important messages mistakenly filtered by the Spam Filter.
- Encrypted Passwords: This software stores passwords of all your accounts in an encrypted manner to keep passwords safe.
yMail is the next easy to use email management software for Windows. It is a straightforward email management software that lets you add and manage email accounts of different services. Plus, emails contained in different accounts can also be managed through its Archive, Inbox, Outbox, Deleted, Sent Items, etc. fields. A separate Contacts Field to add, edit, and manage contacts is also present. Additionally, you also get Filters (download filter, inbox filter, etc. to filter out relevant emails), Archive Mail, Import Mail, and Merge Mail features. This software falls short on some fronts when compared to other software, but it still is quite a good email management software.
nPOPuk is another one of free email management software for Windows. In this software, you can surely create and manage multiple email accounts, but it doesn’t offer many email category fields (sent mail, trash, draft, etc.) which are very important to manage large amount of emails. However, its ability to show all the emails of all the added email accounts in inbox section can be very useful for some users.
Along with basic email management, it also provides a Mail Section from where you can quick reply to an email, forward email, redirect email, mark as read, mark as unread, add/delete attachments, and more.
If you want a software to quickly get recent emails of all accounts in a single inbox, then it might be right software for you.
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